Initiated 1/13/9
Amended 6/18/92, 3/94
Golden
Girls
The Board of Directors of the Golden Girls Softball Association of the
National Capital Area hereby establish the following Rules and Regulations
to assist in the orderly transaction of the business of the Association. The
formation of these Rules and Regulations by the board of Directors is in
accordance with the authority given to the Board under the official Bylaws
of the Golden Girls Association which were adopted at the 1991 Annual Membership
Meeting of the Association. (See Bylaws Article IV, Sec 2.)
I. COMMITTEES
The following committees shall constitute the Standing Committees of this
Association and the Chairwomen thereof shall be entitled to vote with
respect to all Board business:
Membership Committee
Planning and Operations Committee
Publicity and Community Relations Committee
Social and Special Activities Committee
The following Committees shall constitute Special Committees of the
Association:
Nominating
Committee
Rules and Regulations Committee
Tournament
Committee
II. STANDING COMMITTEES FUNCTIONS AND
RESPONSIBILITIES
Membership Committee
There shall be a Membership Committee Chairwoman, appointed by the
President, subject to approval by the Board. The Committee shall consist of a
Chairwoman and additional members of the Association as deemed necessary to
carry out the Committee functions. This Committee shall be responsible for the
recruitment and initial processing of new members. This includes providing
information to prospective new members about the Association and its activities,
processing the official application for membership and insuring that a player
release form shall be completed and signed by the applicant. The Committee
Chairwoman shall keep an updated list of Association Membership and shall make
this list available to the President and/or Board as needed. The Committee shall
provide other services to the Membership as directed by the President (i.e..
“Big Sisters”, membership directory, birthday greetings, etc.)
Planning And
Operations Committee
The Planning
and Operations Committee shall be
appointed by the President, subject to approval by the
Board. The Committee shall consist of a Chairwoman and other members of the Association as
deemed necessary to carry
out the functions of the Committee. Team managers
shall automatically be members of this Committee. The
Committee shall formulate plans and develop schedules
and operations for the entire softball playing season,
subject to approval by the Board. This Committee shall
also develop plans and organize activities for off
season practice and fitness activities. The Committee
shall further be charged with the development of appropriate
playing rules for all events, presenting
proposed rules, changes or revisions thereof to the
Board for consideration and appropriate action. The
Committee shall also perform such other duties as may
be assigned to it by the President.
Publicity And Community Relations Committee
A
Publicity and Community Relations Committee
Chairwoman
shall be appointed by the President, subject
to approval by the Board. The Committee shall consist
of a Chairwoman and additional members of the
Association as deemed necessary to carry out the
functions of the Committee. This Committee shall be
responsible for publicizing the activities and
accomplishments of the Association and its members to
the community at large by means of various media
format. The Chairwoman shall make any published article
available for filing in the Association’s permanent
records. The Committee shall act as a liaison between
the Association and community and shall perform other
duties as assigned by the President.
Social And Special Activities Committee
The Social and
Special Activities Chairwoman shall be
appointed by the President, subject to approval by the
Board. The Committee shall consist of a Chairwoman and
other members of the Association as deemed necessary to
carry out the duties of the Committee. This Committee
shall plan and develop social and special activities of
the Association, not involving ball playing, and shall
be responsible for arranging all details related to
such activities, subject to approval by the Board. The
Committee shall perform other duties as directed by the
President.
III.
SPECIAL COMMITTEES FUNCTIONS AND RESPONSIBILITIES
Nominating Committee
The Nominating Committee is a special committee whose function is
delineated in the official Bylaws of the Association in order to assist in the
annual election of officers to the Board. As approved by Article V, Sec. 3 of
the Bylaws, the Chairwoman of the Nominating Committee will be appointed by the
President and shall select a committee from the Association membership to assist
her in performing the duties and responsibilities as authorized therein. The
Nominating Committee shall also provide opportunity for a member to submit a
proxy vote, should she anticipate being unable to attend the Annual Meeting at
which the election is to take place. This proxy must be submitted to the
Chairwoman of the Nominating Committee prior to the opening of the Annual
Meeting. The Nominating Committee shall also have the power and authority to
conduct and supervise the election proceedings.
Rules and Regulations Committee
The Rules and Regulations Committee Chairwoman shall be appointed by the
President, subject to approval by the Board. The Committee shall consist of the
Chairwoman and other members of the Association as deemed necessary to carry out
the functions of the Committee. This Committee is charged with the duty and
responsibility to record and set forth the official Rules and Regulations of the
Association as they are evolved and formulated by the Board. The formulation of
such Rules and Regulations by the Board is authorized by the Bylaws in Article
IV, Sec. 2 in order to facilitate the orderly conduct of Association business
and activities. The Committee will assist the Board in developing appropriate
guidelines for its Rules and Regulations and will present suggestions for such
rules, changes or revisions thereof to the Board for consideration and
appropriate action. The Committee shall insure that an official and fully
updated copy of the Associations Rules and Regulations shall be on file in the
official records of the Association.
Tournament Committee
The Tournament Committee Chairwoman shall be appointed by the President,
subject to approval by the Board. The Committee shall consist of a Chairwoman
and other members of the Association as deemed necessary to carry out the
functions of the Committee. This Committee will make available to the membership
a schedule of upcoming tournaments and eligibility requirements, will assist in
making the necessary arrangements for participation, travel and accommodations
at the tournament site. It will initiate and maintain contact with sponsoring
tournament organizers, coordinate registration, monitor player eligibility as
required for specific tournaments and perform other functions related to
tournament participation as requested by the President.
IV.
TOURNAMENT PLAY
Two motions regarding tournament play were made at a Special Board
Meeting on June 3, 1992. These motions were adopted June 18, 1992.
1. A motion was adopted stating that all tournament players who sign up for a tournament should be able to attend all the games of the tournament. However, if unable to do so, a player must make special arrangements with the manager and/or coach well before the tournament so the
manager/coach can make adjustments to the
lineup.
2. A motion
was adopted stating the number of players
on a tournament team should not be limited to a
specific number by the Association. The manager
and/or coach shall decide the total number of
players to be carried on the roster. The
manager/coach must tell all players on the team
that there is a chance they may not play. This is
a management decision based on the game situation
and individual player skills.